Record Meetings
Without the Bot
Capture, transcribe, and structure your conversations with on-device intelligence. No bots joining your calls. No calendar access needed. Your data never leaves your device.
Try It Now — Free
Paste a transcript or upload audio. See AI-structured meeting minutes in seconds — your data stays in your control.
How It Works
From device-native recording to structured project intelligence — no bots required.
Record on Your Device
Windows system audio capture, browser upload, or import voice notes. No bots join your call.
AI Structures Everything
Decisions, action items, risks, and speakers — identified automatically from your transcript.
Ask Your Transcript
Transcript-grounded Q&A lets you query any meeting. AI answers cite the exact source.
Organize Into Projects
Group meetings, track action items, and monitor risks across your portfolio.
Report and Recap
One-click status reports. Optional AI audio recaps you can listen to on the go.
Record on Your Device
Windows system audio capture, browser upload, or import voice notes. No bots join your call.
AI Structures Everything
Decisions, action items, risks, and speakers — identified automatically from your transcript.
Ask Your Transcript
Transcript-grounded Q&A lets you query any meeting. AI answers cite the exact source.
Organize Into Projects
Group meetings, track action items, and monitor risks across your portfolio.
Report and Recap
One-click status reports. Optional AI audio recaps you can listen to on the go.
Conversation Intelligence, Without the Compromise
From capturing conversations on your device to structured project intelligence — private, cross-platform, and bot-free.
Bot-Less Recording
Record meetings directly from your device. No bot ever joins your call.
- Desktop system audio capture (Windows)
- Mobile microphone recording (iOS & Android)
- Voice note import ("Open with" integration)
AI-Structured Outputs
Every conversation becomes a structured document with decisions, actions, risks, and attendees.
- Decisions with owners and context
- Action items with deadlines and status
- Risk register with severity tracking
- Speaker identification and roles
Transcript-Grounded Q&A
Ask questions about any meeting. Get answers grounded in the actual transcript — with source citations.
- AI answers cite specific transcript segments
- Click citations to jump to the source
- Cross-meeting context within projects
Cross-Platform Intelligence
Windows desktop app with system audio capture. Web app for upload and review. More platforms coming soon.
- Windows desktop app (macOS & Linux coming soon)
- iOS and Android mobile apps
- Web app with full functionality
- Cross-device project sync
Privacy-First Architecture
Your recordings stay on your device until you choose to process them. No background recording. No auto-joins.
- Local-first recording
- Explicit user-initiated capture only
- No calendar or email access required
- Enterprise-ready security controls
Available Across Platforms
MeetingVault works on desktop, mobile, and web — with capabilities tailored to each platform.
| Desktop | Mobile | Web | |
|---|---|---|---|
| System audio capture | Supported | Not supported | Tab audio onlyTab audio only |
| Microphone recording | Supported | Supported | Supported |
| Audio file import | Supported | Supported | Supported |
| Background recording | Supported | Not supported | Not supported |
| Pause & resume | Supported | Supported | Supported |
| Offline recording | Supported | Supported | Not supported |
iOS does not permit apps to capture system audio. Desktop captures both system audio and microphone simultaneously.
Your Recordings. Your Device. Your Control.
Privacy is not a feature we added — it is how the product is built.
No Background Recording
Recording starts only when you press the button. No ambient listening. No auto-start.
No Bot Auto-Join
We never join your meetings. No calendar bots. No cloud joins. Recording happens on your device.
Encrypted by Default
All data encrypted in transit and at rest. Row-level security ensures only you access your data.
You Control Your Data
Export your data anytime. Delete meetings, projects, or your entire account permanently.
Built for Teams That Value Privacy
Whether you need structured outputs, cross-platform recording, or compliance-ready architecture — MeetingVault adapts to your workflow.
Project Managers
The Problem
Meeting bots create friction and get blocked by IT.
With MeetingVault
Device-native recording with structured outputs. No bot approvals needed.
Founders & Execs
The Problem
Need meeting intelligence without surveillance tools.
With MeetingVault
Private recording on your own device. Summaries on your schedule.
Legal & Compliance
The Problem
Meeting bots raise data residency and consent issues.
With MeetingVault
Privacy-first architecture. Recording consent stays with the user.
Distributed Teams
The Problem
Bots don't work across all meeting platforms.
With MeetingVault
System audio capture works with any platform. Zoom, Teams, Meet, anything.
Why MeetingVault?
See how device-native, privacy-first meeting intelligence compares to bot-based alternatives.
Competitor information is based on publicly available data as of early 2026 and may have changed.
| MeetingVault | Otter / Fireflies | NotebookLM | |
|---|---|---|---|
| Recording method | Device-native (system audio) | Typically bot joins meeting | Upload only |
| Bot joins your call | |||
| Calendar access needed | |||
| Privacy model | Local-first, user-initiated | Typically cloud-first | Cloud-first |
| Structured outputs (decisions, actions, risks) | |||
| Transcript Q&A with citations | |||
| Cross-meeting project intelligence | |||
| Desktop + Web app |
See What You'll Get
From conversations to structured intelligence — every output designed to save you time.
Structured Meeting Minutes
AI-structured summaries with attendees, decisions, action items, and risks — ready to share.
Includes
- Summary
- Key Decisions
- Action Items
- Risks Identified
- Attendees & Roles
Transcript Q&A
Ask questions about any meeting. Get grounded answers with citations back to the source.
Includes
- Natural Language Queries
- Source Citations
- Jump to Transcript
- Cross-Meeting Context
- Keyword Search
Project Intelligence
Cross-meeting dashboards, health metrics, milestone tracking, and risk monitoring.
Includes
- Project Status
- Open Items Count
- Risk Overview
- Milestone Progress
- Meeting History
Audio Recap
AI-narrated audio summary you can listen to anywhere. Catch up on meetings while commuting.
Includes
- AI-Generated Narration
- Configurable Length
- Summary + Decisions + Actions
- On-the-Go Playback
- Regenerate Anytime
Meeting intelligence without the meeting bot.
Start recording on your device. No bots. No calendar access. No credit card.