Record Meetings
Without the Bot
Record meetings on your device — no bot joins the call and no calendar access is needed. To transcribe, the audio is sent to our AI provider and stored encrypted; the recording is deleted after 30 days, or right after transcription if you choose, and your minutes stay.
Try It Now — Free
Paste a transcript or upload audio. See AI-structured meeting minutes in seconds — your audio and transcripts are encrypted, never sold, and never used to train models.
How It Works
From device-native recording to structured project intelligence — no bots required.
Record on Your Device
Windows & macOS system audio capture, browser upload, or import voice notes. No bots join your call.
AI Structures Everything
Decisions, action items, risks, and speakers — identified automatically from your transcript.
Ask Your Transcript
Transcript-grounded Q&A lets you query any meeting. AI answers cite the exact source.
Organize Into Projects
Group meetings, track action items, and monitor risks across your portfolio.
Report and Recap
One-click status reports. Optional AI audio recaps you can listen to on the go.
Record on Your Device
Windows & macOS system audio capture, browser upload, or import voice notes. No bots join your call.
AI Structures Everything
Decisions, action items, risks, and speakers — identified automatically from your transcript.
Ask Your Transcript
Transcript-grounded Q&A lets you query any meeting. AI answers cite the exact source.
Organize Into Projects
Group meetings, track action items, and monitor risks across your portfolio.
Report and Recap
One-click status reports. Optional AI audio recaps you can listen to on the go.
Conversation Intelligence, Without the Compromise
From capturing conversations on your device to structured project intelligence — private, cross-platform, and bot-free.
Bot-Less Recording
Record meetings directly from your device. No bot ever joins your call.
- Desktop system audio capture (Windows, macOS & Linux)
- Mobile microphone recording (iOS & Android)
- Voice note import ("Open with" integration)
AI-Structured Outputs
Every conversation becomes a structured document with decisions, actions, risks, and attendees.
- Decisions with owners and context
- Action items with deadlines and status
- Risk register with severity tracking
- Speaker identification and roles
Transcript-Grounded Q&A
Ask questions about any meeting. Get answers grounded in the actual transcript — with source citations.
- AI answers cite specific transcript segments
- Click citations to jump to the source
- Cross-meeting context within projects
Cross-Platform Intelligence
Windows, macOS and Linux desktop apps with system audio capture. Web app for upload and review. iOS app on the App Store, Android app on Google Play.
- Windows, macOS and Linux desktop apps
- iOS and Android apps on the App Store and Google Play
- Web app with full functionality
- Cross-device project sync
Privacy-First Architecture
Recorded on your device, with no bot in the call. To transcribe, the audio is sent to our AI provider and stored encrypted; the recording is deleted after 30 days, or right after transcription if you choose, and your minutes stay.
- Recorded on your device; you choose how long audio is kept
- Explicit user-initiated capture only
- No calendar or email access required
- Encryption in transit & at rest, row-level access
Available Across Platforms
MeetingVault works on desktop, mobile, and web — with capabilities tailored to each platform.
| Desktop | Mobile | Web | |
|---|---|---|---|
| System audio capture | Supported | Not supported | Tab audio onlyTab audio only |
| Microphone recording | Supported | Supported | Supported |
| Audio file import | Supported | Supported | Supported |
| Background recording | Supported | Supported | Not supported |
| Pause & resume | Supported | Supported | Supported |
| Offline recording | Supported | Supported | Not supported |
Desktop, web, iOS and Android are all available today. The iOS and Android apps record through the microphone; iOS does not permit apps to capture system audio. Desktop captures both system audio and microphone simultaneously.
Your Recordings. Your Device. Your Control.
Privacy is not a feature we added — it is how the product is built.
No Hidden Recording
Recording starts only when you press the button. No ambient listening. No auto-start.
No Bot Auto-Join
We never join your meetings. No calendar bots. No cloud joins. Recording happens on your device.
Encrypted by Default
All data encrypted in transit and at rest. Row-level security keeps your data to your account, and support access is logged.
You Control Your Data
Export your data anytime. Delete meetings, projects, or your entire account permanently.
Built for Teams That Value Privacy
Whether you need structured outputs, cross-platform recording, or compliance-ready architecture — MeetingVault adapts to your workflow.
Project Managers
The Problem
Meeting bots create friction and get blocked by IT.
With MeetingVault
Device-native recording with structured outputs. No bot approvals needed.
Founders & Execs
The Problem
Need meeting intelligence without surveillance tools.
With MeetingVault
Private recording on your own device. Summaries on your schedule.
Legal & Compliance
The Problem
Meeting bots raise data residency and consent issues.
With MeetingVault
Privacy-first architecture. Recording consent stays with the user.
Distributed Teams
The Problem
Bots don't work across all meeting platforms.
With MeetingVault
System audio capture works with any platform. Zoom, Teams, Meet, anything.
Why MeetingVault?
Recorded on your own device, with no bot in the call, compared with three popular alternatives.
Competitor facts checked 2026-10-16 against each company's own site; sources are linked on each comparison page.
| Feature | MeetingVault | Otter | Fireflies | Granola |
|---|---|---|---|---|
| Recording method | System audio on desktop, microphone on mobile, or upload | Bot, or desktop app without a bot | Bot, or desktop app without a bot | Desktop app, no bot |
| A bot joins the call | No — MeetingVault, A bot joins the call | Yes — Otter, A bot joins the call | Yes — Fireflies, A bot joins the call | No — Granola, A bot joins the call |
| Calendar access needed to record | No — MeetingVault, Calendar access needed to record | No — Otter, Calendar access needed to record | No — Fireflies, Calendar access needed to record | Not verified — Granola, Calendar access needed to record |
| Decisions captured | Yes — MeetingVault, Decisions captured | Not verified — Otter, Decisions captured | Yes — Fireflies, Decisions captured | Through notes and Recipes |
| Risk register with severity | Yes — MeetingVault, Risk register with severity | Not verified — Otter, Risk register with severity | Not verified — Fireflies, Risk register with severity | Not verified — Granola, Risk register with severity |
| Questions across many meetings | Yes — MeetingVault, Questions across many meetings | Yes — Otter, Questions across many meetings | Yes — Fireflies, Questions across many meetings | Yes — Granola, Questions across many meetings |
| Linux app | Yes — MeetingVault, Linux app | No — Otter, Linux app | No — Fireflies, Linux app | No — Granola, Linux app |
See What You'll Get
From conversations to structured intelligence — every output designed to save you time.
Structured Meeting Minutes
AI-structured summaries with attendees, decisions, action items, and risks — ready to share.
Includes
- Summary
- Key Decisions
- Action Items
- Risks Identified
- Attendees & Roles
Transcript Q&A
Ask questions about any meeting. Get grounded answers with citations back to the source.
Includes
- Natural Language Queries
- Source Citations
- Jump to Transcript
- Cross-Meeting Context
- Keyword Search
Project Intelligence
Cross-meeting dashboards, health metrics, milestone tracking, and risk monitoring.
Includes
- Project Status
- Open Items Count
- Risk Overview
- Milestone Progress
- Meeting History
Audio Recap
AI-narrated audio summary you can listen to anywhere. Catch up on meetings while commuting.
Includes
- AI-Generated Narration
- Configurable Length
- Summary + Decisions + Actions
- On-the-Go Playback
- Regenerate Anytime
Questions
What MeetingVault does, in plain terms
What is MeetingVault?
MeetingVault is a meeting intelligence app that records meetings from your own device's audio rather than sending a bot into the call. It captures what your computer is already playing, transcribes it, and turns the result into structured minutes: the decisions that were made, the action items and who owns them, and a risk register with severity ratings. Each of those stays linked to the moment in the transcript it came from, so you can check anything it claims. MeetingVault runs on the web, as a desktop app for macOS, Windows and Linux, and on iPhone, iPad and Android. Because capture happens on your device, no participant is added to your meeting and the app never asks for access to your calendar.
How does MeetingVault record a meeting without a bot joining?
MeetingVault records at the operating system audio layer, using ScreenCaptureKit on macOS, WASAPI loopback on Windows, and PulseAudio or PipeWire on Linux. That means it captures the audio your machine is already playing and the audio from your microphone, the same sound you are hearing in the meeting. Because that happens below the meeting platform rather than inside it, MeetingVault never has to be invited, never appears in the participant list, and needs no integration with the platform you are using. Recording is started by you at the time of the meeting, so nothing is captured on a schedule or without a deliberate action. On mobile, MeetingVault records through the microphone rather than system audio.
Which meeting platforms does MeetingVault work with?
All of them. MeetingVault works with Zoom, Microsoft Teams, Google Meet, Webex, and anything else that plays audio on your computer, because it captures the sound at the device level rather than connecting to each platform through an integration. That also covers the conversations most meeting tools miss entirely: a phone call on speaker, an in-person conversation in a room, a webinar you are watching, or an ad-hoc huddle that was never a calendar event. There is no supported-platform list to check and nothing to break when a meeting platform ships an update, because MeetingVault is not attached to any of them.
What do the AI meeting notes actually contain?
MeetingVault produces more than a summary. Every processed meeting gives you a speaker-identified transcript, a summary, the decisions that were reached, the action items with their owners, and a risk register where each risk carries a severity. You can then ask questions against the transcript and get answers with citations pointing at the exact passage they came from, so nothing has to be taken on trust. Meetings also roll up into projects, which means you can ask a question across every meeting in a project rather than opening them one at a time, and generate reports and audio recaps from the whole set.
Where is my meeting audio stored?
It is recorded on your own device, with no bot in the call. To transcribe it, the audio is sent to our AI provider and stored encrypted; the recording is deleted after 30 days, or right after transcription if you choose, and your minutes stay. Data is encrypted in transit and at rest, and row-level security in the database means your recordings, transcripts and generated content are reachable only by your own account; support access is logged. MeetingVault never requests access to your calendar, your email or your contacts. You can delete an individual meeting, a whole project, or your entire account at any time, and deletion removes the underlying data rather than hiding it. The desktop app also keeps a copy of each recording on your computer, which stays there until you delete it.
Which devices can I use MeetingVault on?
MeetingVault runs in any modern browser, as a desktop app for macOS, Windows and Linux, and on iPhone, iPad and Android phones and tablets. System audio capture — the feature that lets it record a meeting without a bot — is available on all three desktop platforms. On mobile and on the web, MeetingVault records through the microphone, which works well for in-person conversations and for calls on speaker. Whichever device you record on, everything lands in the same account, so a meeting captured on a laptop and one captured on a phone sit in the same project together.
How is MeetingVault different from Otter.ai or Fireflies.ai?
The structural difference is capture. Otter.ai and Fireflies.ai typically send a bot into the meeting and ask for calendar access so it knows when to join, which means a visible participant in the call and a tool that only works on platforms the bot supports. MeetingVault records device audio instead, so nothing joins the meeting and no calendar permission is requested — usually the difference that decides whether a tool clears an internal security review. MeetingVault also structures its output into decisions, action items and severity-rated risks rather than delivering a transcript and a summary alone.
More detail on the full FAQ, a side-by-side comparison with other meeting tools, or current plans and limits.
Meeting intelligence without the meeting bot.
Start recording on your device. No bots. No calendar access. No credit card.