MeetingVault

Terms of Service

Last updated: July 30, 2026

📜 MeetingVault Terms of Service (V1)

Last Updated: July 30, 2026

These Terms govern your access to and use of MeetingVault.

By using MeetingVault, you agree to these Terms.

1. Service Description

MeetingVault is a device-native meeting intelligence platform that:

  • Records audio locally

  • Transcribes audio to text

  • Generates AI meeting minutes

  • Extracts structured items (actions, decisions, risks)

  • Provides transcript Q&A

  • Generates audio recaps

  • Provides project reporting and exports

Features may vary by plan and access mode.

2. User Accounts

You must:

  • Provide accurate information

  • Verify your email address

  • Maintain account security

You are responsible for activity under your account.

3. Anonymous Use

Anonymous access is subject to strict rate limits based on device fingerprint and IP address.

We may deny anonymous access at any time.

4. Subscriptions & Billing

Some features may require a paid subscription.

  • Plans may include Free, Standard, and Pro tiers

  • Subscriptions may auto-renew

  • Billing is processed by a third-party provider

  • Taxes may apply

Refunds depend on where you bought the subscription. Purchases made through the Apple App Store or Google Play are controlled by that store and are refunded under its policy, not ours — request them through Apple (reportaproblem.apple.com) or Google Play. For purchases billed by us directly, you may request a refund within 14 days of the charge by contacting support@meetingvault.ai, and we will refund the current billing period in full. Renewals are refundable on the same 14 day basis from the renewal date. Cancelling stops future charges but does not by itself refund a charge already made.

5. Acceptable Use

You agree NOT to:

  • Upload illegal content

  • Record conversations without lawful consent

  • Attempt to bypass rate limits

  • Reverse engineer the platform

  • Abuse AI systems

  • Interfere with platform security

  • Use MeetingVault for unlawful surveillance

We may suspend or terminate accounts for violations.

6. Ownership

You retain ownership of:

  • Your audio recordings

  • Your transcripts

  • Your project data

MeetingVault retains ownership of:

  • Platform software

  • AI model routing systems

  • Platform design

  • System architecture

You grant us a limited license to process your content solely to provide the service.

7. AI Disclaimer

AI outputs:

  • May contain inaccuracies

  • May omit relevant information

  • Should not be treated as legal, financial, or professional advice

You are responsible for verifying outputs before relying on them.

8. Beta & Early Access Features

Some features may be labeled as Early Access.

These may:

  • Change without notice

  • Be rate-limited

  • Be discontinued

9. Limitation of Liability

To the maximum extent permitted by law:

MeetingVault shall not be liable for:

  • Indirect or consequential damages

  • Lost profits

  • Business interruption

  • Data loss beyond our direct control

Total liability shall not exceed the amount paid by you in the preceding 12 months.

10. Termination

We may suspend or terminate access if:

  • You violate these Terms

  • Abuse the platform

  • Fail to pay subscription fees

You may terminate by deleting your account.

11. Admin Access

Authorized administrators may view (but not edit) user content for support and security purposes. All admin actions are logged.

12. Modifications

We may modify the service or Terms at any time. Continued use constitutes acceptance.

13. Governing Law

These Terms are governed by the laws of India. Any dispute arising out of or relating to these Terms is subject to the exclusive jurisdiction of the courts in India. Before initiating legal proceedings, you agree to contact us through our contact page to attempt informal resolution. Nothing in this section removes any protection you have under the mandatory consumer-protection or data-protection laws of the country in which you live.

14. Privacy, Account Deletion and Data Purge

Your use of the Service is governed by our Privacy Policy.

You may delete your account at any time from Profile → Danger Zone → Delete Account. Deletion is immediate, permanent, and irreversible — there is no grace period and deleted content cannot be recovered.

Deleting your account permanently purges your recordings and uploaded files, all meetings and projects, transcripts, summaries and minutes, decisions, action items, risk registers, Q&A answers, AI audio recaps, your profile and preferences, your usage and billing records, and your login credentials. Security and compliance audit-log entries are retained as required by law; they contain no recordings, transcripts, or meeting content.

Subscriptions billed by us directly are cancelled automatically as part of the deletion. Subscriptions purchased through the Apple App Store or Google Play are controlled by the store and must be cancelled there — deleting your account does not cancel a store subscription.

You may also delete individual meetings or entire projects at any time without closing your account. See Account Deletion and Data Purge in the Privacy Policy for the complete list of what is deleted and what is retained.

We use essential cookies to run MeetingVault. With your consent we also use analytics — and a device fingerprint to prevent abuse — to improve the product. See our Cookie Policy.