Terms of Service

Last updated: July 27, 2026

📜 MeetingVault Terms of Service (V1)

Last Updated: February 27, 2026

These Terms govern your access to and use of MeetingVault.

By using MeetingVault, you agree to these Terms.

1. Service Description

MeetingVault is a device-native meeting intelligence platform that:

Records audio locally
Transcribes audio to text
Generates AI meeting minutes
Extracts structured items (actions, decisions, risks)
Provides transcript Q&A
Generates audio recaps
Provides project reporting and exports

Features may vary by plan and access mode.

2. User Accounts

You must:

Provide accurate information
Verify your email address
Maintain account security

You are responsible for activity under your account.

3. Anonymous Use

Anonymous access is subject to strict rate limits based on device fingerprint and IP address.

We may deny anonymous access at any time.

4. Subscriptions & Billing

Some features may require a paid subscription.

Plans may include Free, Standard, and Pro tiers
Subscriptions may auto-renew
Billing is processed by a third-party provider
Taxes may apply

Refund policies will be defined in final billing configuration.

5. Acceptable Use

You agree NOT to:

Upload illegal content
Record conversations without lawful consent
Attempt to bypass rate limits
Reverse engineer the platform
Abuse AI systems
Interfere with platform security
Use MeetingVault for unlawful surveillance

We may suspend or terminate accounts for violations.

6. Ownership

You retain ownership of:

Your audio recordings
Your transcripts
Your project data

MeetingVault retains ownership of:

Platform software
AI model routing systems
Platform design
System architecture

You grant us a limited license to process your content solely to provide the service.

7. AI Disclaimer

AI outputs:

May contain inaccuracies
May omit relevant information
Should not be treated as legal, financial, or professional advice

You are responsible for verifying outputs before relying on them.

8. Beta & Early Access Features

Some features may be labeled as Early Access.

These may:

Change without notice
Be rate-limited
Be discontinued

9. Limitation of Liability

To the maximum extent permitted by law:

MeetingVault shall not be liable for:

Indirect or consequential damages
Lost profits
Business interruption
Data loss beyond our direct control

Total liability shall not exceed the amount paid by you in the preceding 12 months.

10. Termination

We may suspend or terminate access if:

You violate these Terms
Abuse the platform
Fail to pay subscription fees

You may terminate by deleting your account.

11. Admin Access

Authorized administrators may view (but not edit) user content for support and security purposes. All admin actions are logged.

12. Modifications

We may modify the service or Terms at any time. Continued use constitutes acceptance.

13. Governing Law

Governing law and jurisdiction will be defined once the legal entity is finalized.