Privacy Policy
Last updated: March 2, 2026
Privacy Policy
Effective Date: February 27, 2026
KCH Labs (“Company,” “we,” “us,” or “our”) operates MeetingVault (“Service”). This Privacy Policy explains how we collect, use, and protect your information when you use our Service.
By using MeetingVault, you agree to the practices described in this Privacy Policy.
1. Information We Collect
Account Information — When you register, we collect your email address and password. If you sign in with Google, we receive your email and basic profile information.
Content You Provide — We store audio files you upload or record, transcripts, AI-generated meeting outputs (summaries, action items, decisions, risk assessments, Q&A answers, audio recaps), and project information.
Device & Technical Data — We automatically collect device identifiers, IP addresses, browser information, and session data for security and abuse prevention.
Usage Data — We collect information about how you use the Service, including features accessed and usage frequency.
Anonymous Users — If you use the Service without an account, we collect device and session data to enforce usage limits. If you later register, we may link this data to your account.
2. How We Use Your Information
We use your information to:
- Provide, operate, and maintain the Service
- Process your audio files and generate AI-powered meeting outputs
- Enforce usage limits and prevent abuse
- Communicate with you about your account or the Service
- Improve and develop new features
- Ensure security and investigate suspicious activity
- Comply with legal obligations
3. Data Storage and Security
Your data is stored on secure cloud infrastructure with encryption in transit and at rest. We implement industry-standard security measures including access controls, audit logging, and secure authentication.
Audio files and meeting content are stored in private storage accessible only to you and, where necessary, authorized administrators for support or compliance purposes.
4. Data Retention
We retain your data for as long as your account is active. You may delete individual meetings, projects, or your entire account at any time. Upon account deletion, all associated data is permanently removed.
Data from anonymous usage sessions is retained for a limited period and automatically deleted.
Audit logs may be retained indefinitely for compliance purposes.
5. Data Sharing
We share your data only with service providers who help us operate the Service, including cloud hosting, authentication, payment processing, and AI processing providers. These providers access your data solely to perform services on our behalf.
We do not sell your personal information.
We may disclose your information if required by law, court order, or to protect our rights, safety, or property.
6. Cookies and Similar Technologies
We use browser storage technologies for authentication, session management, abuse prevention, and analytics. Third-party services such as authentication and payment providers may also set cookies. For full details, see our Cookie Policy.
7. Your Rights
You may access, update, or delete your personal information at any time through your account settings. You may export your meeting data in multiple formats. You may delete your account, which permanently removes all associated data.
8. Children’s Privacy
The Service is not intended for users under 18. We do not knowingly collect information from children.
9. International Data Transfers
Your data may be processed in countries other than your own. By using the Service, you consent to such transfers.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by updating the effective date and, where appropriate, by email.
11. Governing Law
This Privacy Policy is governed by the laws of India. Disputes shall be subject to the exclusive jurisdiction of the courts in India.
12. Contact Us
For questions or data requests, contact us at: kchlabs@gmail.com
We will respond to data access or deletion requests within 30 days.