MeetingVault vs MacWhisper
MacWhisper is a Mac transcription app that runs models on your Mac by default and can also record calls without a bot. MeetingVault records meetings on macOS, Windows and Linux and transcribes them in the cloud, then turns them into structured minutes with decisions, action items and risks, grouped into projects.
How MeetingVault and MacWhisper actually differ
MacWhisper is first a transcription tool: it transcribes files and recordings, on your Mac by default, with cloud models as an option, and exports text and subtitles. Its meeting recording is a Pro feature in beta, and summaries come from an AI assistant. MeetingVault is built around meetings rather than files. MeetingVault takes the audio from the operating system itself — ScreenCaptureKit on macOS, WASAPI loopback on Windows, PulseAudio or PipeWire on Linux — so it works on any meeting platform and nothing joins the call. Transcription happens in the cloud, and each meeting becomes minutes — decisions, action items, a risk register — that you can question across a whole project.
MeetingVault vs MacWhisper, feature by feature
MacWhisper is an Transcription app for Mac. Every MacWhisper entry links to the page on MacWhisper's own site it comes from, with the date we checked it; products change, so check the source before deciding. A dash means we have not verified it either way.
| Feature | MeetingVault | MacWhisper |
|---|---|---|
| Recording method | System audio on desktop, microphone on mobile, or upload | Mac app: records calls without a bot (beta), or transcribes fileschecked 2026-10-16 |
| A bot joins the call | No — MeetingVault, A bot joins the call | No — MacWhisper, A bot joins the callchecked 2026-10-16 |
| Records without a bot | Yes — MeetingVault, Records without a bot | Yes — MacWhisper, Records without a botPro feature, in beta.checked 2026-10-16 |
| Calendar access needed to record | No — MeetingVault, Calendar access needed to record | No — MacWhisper, Calendar access needed to recordchecked 2026-10-16 |
| Where transcription happens | Cloud (recorded on your device) | On-device by default, cloud optionalchecked 2026-10-16 |
| Decisions captured | Yes — MeetingVault, Decisions captured | Not verified — MacWhisper, Decisions captured |
| Action items | Yes — MeetingVault, Action items | Through the AI summarychecked 2026-10-16 |
| Risk register with severity | Yes — MeetingVault, Risk register with severity | Not verified — MacWhisper, Risk register with severity |
| Questions across many meetings | Yes — MeetingVault, Questions across many meetings | Not verified — MacWhisper, Questions across many meetingsChat is documented one transcript at a time. |
| Answers cite their sources | Yes — MeetingVault, Answers cite their sources | Not verified — MacWhisper, Answers cite their sources |
| Drafts PRDs or user stories | Not yet | Not verified — MacWhisper, Drafts PRDs or user stories |
| AI audio recap | Yes — MeetingVault, AI audio recap | Not verified — MacWhisper, AI audio recap |
| Windows app | Yes — MeetingVault, Windows app | No — MacWhisper, Windows appmacOS and iOS only.checked 2026-10-16 |
| macOS app | Yes — MeetingVault, macOS app | Yes — MacWhisper, macOS appchecked 2026-10-16 |
| Linux app | Yes — MeetingVault, Linux app | No — MacWhisper, Linux appchecked 2026-10-16 |
| iOS app | Yes — MeetingVault, iOS app | Yes — MacWhisper, iOS appTranscribes files and in-app recordings.checked 2026-10-16 |
| Android app | Yes — MeetingVault, Android app | No — MacWhisper, Android appchecked 2026-10-16 |
| Web app | Yes — MeetingVault, Web app | No — MacWhisper, Web appchecked 2026-10-16 |
| Free plan | Yes — MeetingVault, Free plan | Yes — MacWhisper, Free planchecked 2026-10-16 |
| Cheapest paid plan (billed monthly) | See our pricing page | €64 one-time (Pro)A one-off licence, not a subscription.checked 2026-10-16 |
Why teams move from MacWhisper to MeetingVault
- Built for meetings: decisions, action items and a risk register, not only a transcript
- Runs on Windows and Linux as well as macOS
- Questions across every meeting in a project
- A web app for meetings away from your Mac
When MacWhisper is the better choice
MacWhisper is the better choice if you need transcription to run on your own Mac and never leave it, if you mainly transcribe files rather than meetings, or if you prefer a one-off licence to a subscription.
MeetingVault vs MacWhisper: common questions
Does MeetingVault transcribe on my Mac like MacWhisper?
No. MeetingVault records on your device and transcribes in the cloud. MacWhisper runs its models locally by default. If transcription must stay on your machine, MacWhisper is the better fit today.
Can MacWhisper record meetings?
Yes, as a Pro feature currently in beta, without a bot. MeetingVault records meetings without a bot on macOS, Windows and Linux.
What does MeetingVault produce that a transcript does not?
Alongside the transcript, MeetingVault extracts the decisions that were made, the action items and their owners, and a risk register with severity ratings, and rolls meetings up into projects you can question as a whole.
Try it on your next meeting
MeetingVault is free to start — 300 audio minutes a month, no card required. Record from the desktop app on macOS, Windows or Linux, or upload audio you already have.